Last Call for Nominees for Evening Song 2009 - 2011 Board and Committee Chairs

Board Member Terms are 2 year terms and Committee Chair and Sub-committees are a 1 year term. The following are all the positions available and discriptions of what the positions require. Board meets at least 2 times a month and Committee and Sub-Committees meet about once a month. Please prayerfully consider what business talents you may have or what you can do to take part in the success of Evening Song.

Evening Song Board and Committees for 2009-2011

BOARD: 09/09 – 8/11 – Two Year Term

PRESIDENT:

VP – MARKETING:

VP - MEMBERSHIP:

SECRETARY:

COMMITTEES: 09/09 – 8/10 – One Year Term

Under VP - MARKETING:

Publicity Chair:

Sub Committee

Posters

Programs

Fundraising Chair:

Sub Committee:

Events:

Patron Recruitment & Mgmt:

Tour Coordinator:

Sub Committee:

Webmaster/s:

Server: Chris Hathaway & Sam Anderson

Website:

Under VP – MEMBERSHIP:

Section Leaders: Soprano – Jenny Parkinson

Alto – Carma Woolstenhulme

Tenor – Jan Paulson

Bass – Jim Brown

Wardrobe Specialists:

Women-

Men-

Recruiting Coordinator/s:

Socials/Recognition

Coordinator:

Sub Committee

Historian: Deanna Jones

MISC – Under the direction of Dave Featherstone:

Associate Director: Stephanie Nguyen

Librarian: Debby Crider

Assistant Librarian: Cody Crider

Equipment Specialist:

Accompanist: Jennifer Westover

President (Executive Member)

· Executive management/administration of organization

· Charter/policy

· Budget

· Member communications

· Organizational meetings

· Rehearsal conducting

Vice President - Marketing (Executive Member - reports to President)

· Back-up duties of President

· Performance scheduling & recruiting

· Public relations (press releases, etc.)

· Concert programs

· Advertising

· Choir spokesperson

Vice President - Membership (Executive Member - reports to President)

· Member recruiting

· Auditions

· Management of section leaders

· Member socials

· Membership records/choir roster

Secretary/Assistant Treasurer (Executive member - reports to President)

· Receipt of dues & other member income

· Assists with financial records

· Meeting minutes

· General records

· Other duties assigned by the President

Publicity Chairperson (reports Vice President-Marketing)

· Assists Vice President-Marketing with any assigned duties

· Seeks and schedules venues

· Creates and proofs all audiovisual ads

· Create and keep updated flyers, posters and programs

· Maintain correspondence with fans through a website database and postcards

· Oversee and assigns duties of a sub-committee comprising of 2-3 ES members

Fundraising Chairperson (reports to Vice President-Marketing)

· Corporate sponsorship recruiting

· Fundraising promotion

· Tax issues

· Grants

· Coordinate efforts with Publicity committee

· Product distribution

Tour Coordinator (reports to Vice President-Marketing)

· Tour selection & organization of out-of-town venues (including lodging, transportation)

· Create estimated budgets for tours

· Create itineraries for each tour

· Oversee a sub-committee comprising of 2-3 ES members

Section Leaders (report to VP-Membership)

· Comprises one ES member from each section

· Responsible for sectional rehearsals

· Section attendance records

· Policy enforcement/first-line resolution of member issues

Wardrobe Coordinators (reports to VP-Membership)

· New member outfitting

· Maintenance of choir-owned accessories

Assistant to the Director (reports to Artistic Director)

· Final selection of members

· Rehearsal and performance direction in the absence of the AD

· Assist with music selection

· Member communications w/President

· Attend organization meetings when needed

· Conduct rehearsals in the absence of the AD

Librarian (reports to Artistic Director)

· Music library

· Member of music selection committee

Tracks any music library dues and coordinates monies received/due with Assistant Treasurer

Please let us know if you wish to put your name on the ballots. We will be voting on Thursday, March 26, 2009. If you are a patron, past member or family of a choir member, please give us a little background and why you think you would be good for the position you seek. If you have any questions, please contact information@eveningsong.com or marketing@eveningsong.com