2009 - 2011 Board and Committee Chair Elections


It is time to elect new members to the Evening Song Board and Committees and we would like to extend the invitation not only to our current members, but also to our patrons, families and past members who may not have the time to commit to a weekly rehearsal, but would like to volunteer and share their business talents and gifts to help with the organization of our choir.  If you have been looking for an organization to volunteer your time and talents and can commit to one or two meetings a month, we would love your help.

Board Member Terms are 2 year terms and Committee Chair and Sub-committees are a 1 year term.  The following are all the positions available and discriptions of what the positions require.  Board meets at least 2 times a month and Committee and Sub-Committees meet about once a month.  Please prayerfully consider what business talents you may have or what you can do to take part in the success of Evening Song.
 


Evening Song Board and Committees for 2009-2011

 

 

BOARD: 09/09 – 5/11 – Two Year Term

 

 

 

 

 

PRESIDENT:                         

 

 

 

 

VP – MARKETING:                 

 

 

 

 

VP - MEMBERSHIP

 

 

 

 

SECRETARY:                         

 

 

 

 

TREASURER:  

 

 

 

 

 

 

COMMITTEES: 09/09 – 5/10 – One Year Term

 


Under VP - MARKETING:

Publicity Chair:               

        Sub Committee
              Posters                  

              Programs               
Fundraising Chair:                 

         Sub Committee:
              Events:
              Patron Recruitment & Mgmt: 

Tour Coordinator:

     Sub Committee:
Webmaster/s:                

    Server: Chris Hathaway & Sam Anderson

    Website:                

 

 

Under VP – MEMBERSHIP:

 

Section Leaders:  Soprano – Jenny Parkinson

                                   Alto – Carma Woolstenhulme

                                   Tenor – Jan Paulson

                                   Bass – Jim Brown
Wardrobe Specialists:     
              Women- 

               Men-

Recruiting Coordinator/s:       

                                            
Socials/Recognition

               Coordinator:          

               Sub Committee      

                                            
Historian:        Deanna Jones        

 

 

 

 

 

MISC – Under the direction of Dave Featherstone: 

 

Associate Director:    Stephanie Nguyen  

Librarian:   Debby Crider 

          Assistant Librarian: Cody Crider  

Equipment Specialist:                                                

Accompanist:     Jennifer Westover 

 

 

President (Executive Member)

 

·         Executive management/administration of organization

 

·         Charter/policy

·         Budget

·         Member communications

·         Organizational meetings

·         Rehearsal conducting

Vice President - Marketing (Executive Member - reports to President)

·         Back-up duties of President

·         Performance scheduling & recruiting

·         Public relations (press releases, etc.)

·         Concert programs

·         Advertising

·         Choir spokesperson

Vice President - Membership (Executive Member - reports to President)

·         Member recruiting

·         Auditions

·         Management of section leaders

·         Member socials

·         Membership records/choir roster

Secretary/Assistant Treasurer (Executive member - reports to President)

·         Receipt of dues & other member income

·         Assists with financial records

·         Meeting minutes

·         General records

·         Other duties assigned by the President

Publicity Chairperson (reports Vice President-Marketing)

·         Assists Vice President-Marketing with any assigned duties

·         Seeks and schedules venues

·         Creates and proofs all audiovisual ads

·         Create and keep updated flyers, posters and programs

·         Maintain correspondence with fans through a website database and postcards

·         Oversee and assigns duties of a sub-committee comprising of 2-3 ES members

Fundraising Chairperson (reports to Vice President-Marketing)

·         Corporate sponsorship recruiting

·         Fundraising promotion

·         Tax issues

·         Grants

·         Coordinate efforts with Publicity committee

·         Product distribution

Tour Coordinator (reports to Vice President-Marketing)

·         Tour selection & organization of out-of-town venues (including lodging, transportation)

·         Create estimated budgets for tours

·         Create itineraries for each tour

·         Oversee a sub-committee comprising of 2-3 ES members

Section Leaders (report to VP-Membership)

·         Comprises one ES member from each section

·         Responsible for sectional rehearsals

·         Section attendance records

·         Policy enforcement/first-line resolution of member issues

Wardrobe Coordinators (reports to VP-Membership)

·         New member outfitting

·         Maintenance of choir-owned accessories

Assistant to the Director (reports to Artistic Director)

·         Final selection of members

·         Rehearsal and performance direction in the absence of the AD

·         Assist with music selection

·         Member communications w/President

·         Attend organization meetings when needed

·         Conduct rehearsals in the absence of the AD

Librarian (reports to Artistic Director)

·         Music library

·         Member of music selection committee

Tracks any music library dues and coordinates monies received/due with Assistant Treasurer

Please let us know if you wish to put your name on the ballots.  We will be voting on Thursday, March 26, 2009.  If you are a patron, past member or family of a choir member, please give us a little background and why you think you would be good for the position you seek.  If you have any questions, please contact information@eveningsong.com or marketing@eveningsong.com